Committees

For Admins

Create and manage community committees with roles, members, and committee-specific content.

Last updated: 2/10/2026

Committees are working groups within your association that focus on specific areas like architectural review, landscaping, social events, or finance. AtriumCMS lets you create committees, assign roles, and manage committee-specific content.

Accessing Committee Management

Navigate to Admin > Governance > Committees to manage your community's committees.

Creating a Committee

Click Create Committee

From the committees page, click Create Committee.

Enter committee details

Fill in:

  • Name — The committee's official name (e.g., "Architectural Review Committee")
  • Description — A brief description of the committee's purpose and responsibilities

Save

Click Save to create the committee. You can now add members and roles.

Committee Roles

Each committee can have members assigned to specific roles:

RoleDescription
ChairLeads the committee, runs meetings, primary point of contact
Vice ChairAssists the chair, acts in their absence
SecretaryRecords minutes, manages committee correspondence
MemberGeneral committee member with full participation

Assigning Roles

Open the committee

Click on the committee you want to manage.

Add a member

Click Add Member and search for the community member. They must have an existing user account.

Assign a role

Select the member's role within the committee (Chair, Vice Chair, Secretary, or Member).

Save

The member is now part of the committee with their assigned role.

Committee-Specific Content

Content with "Committee" visibility (level 4) is only visible to committee members. Use this for:

  • Internal committee documents
  • Meeting agendas and minutes specific to the committee
  • Draft proposals under review
  • Committee-only notices

Set content visibility to Committee when creating documents, posts, or notices that should only be accessible to committee members.

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Visibility scope

Committee-level visibility makes content visible to all committee members across all committees, as well as board members and admins. It's not specific to a single committee.

Managing Committees

Editing

Click any committee to update its name, description, or member roster.

Removing Members

To remove a member from a committee, open the committee, find the member, and click the remove button. They lose committee-level access immediately.

Archiving Committees

If a committee is no longer active, you can archive it rather than deleting it. Archived committees are hidden from the active list but their history is preserved.

Use archiving for:

  • Temporary or seasonal committees (e.g., "Holiday Party Committee")
  • Committees that have completed their mandate
  • Committees under reorganization

Common Committees

Here are committees commonly found in HOAs and condo associations:

CommitteePurpose
Architectural ReviewReviews and approves exterior modifications
Finance / BudgetOversees financial planning and budgets
Landscape / GroundsManages common area landscaping
Social / EventsPlans community events and social activities
MaintenanceOversees building and facility maintenance
CommunicationsManages newsletters, website, and resident communications
Nominating / ElectionsManages board election process
Rules / ComplianceEnforces community rules and covenants

Best Practices

  • Define purpose clearly — Write a clear description for each committee so residents understand its mandate
  • Assign a chair — Every active committee should have a designated chair for accountability
  • Keep rosters current — Update committee membership when people join or leave
  • Archive inactive committees — Don't delete them; archive to preserve the historical record
  • Use committee visibility — Store committee working documents with committee-level visibility to keep internal discussions private

Next Steps

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